Aichi International Convention & Exhibition Center Co., Ltd. – Privacy Policies

Aichi International Convention & Exhibition Center Co., Ltd. Sky (hereinafter referred to as “Aichi Sky Expo”), as data controller, strives to ensure that the personal data of its customers and visitors is processed and protected with the utmost care.

Aichi Sky Expo complies with the requirements of the General Data Protection Regulation and other privacy legislation.

The data controller is located at, 5-25-25, Sakae, Naka-ku, Nagoya-shi, Aichi, 460-0008, Japan. 

Definitions: “We” and “Our” mean or are associated with the data controller (Aichi Sky Expo).

What categories of personal data are we liable to collect?

We collect personal data either directly through you, or automatically on our websites or mobile applications, or indirectly.

PERSONAL DATA WHICH YOU COMMUNICATE TO US DIRECTLY

You may have to communicate your personal data to us directly when:
We have a contractual or precontractual relationship;
You have created an account on one of our website or mobile application;
You subscribe to our newsletter;
You take part to a survey;
You fill in your data in one of the contact forms on this website.

In this context, the categories of personal data liable to be collected are as follows:

Personal data concerning your identification (surname, first name, user name, nationality, date of birth, geographical location, language preference, etc.)
Personal contact data (postal address, email address, telephone number, etc.)
Data concerning your professional life (interests, preferences, company, position occupied, etc.)
Economic and financial data (means of payment, etc.)

PERSONAL DATA WHICH WE COLLECT AUTOMATICALLY

We automatically collect some of your personal data when you browse on our websites or mobile applications.

Aichi Sky Expo website collects data about general visit information, without identifying visitors individually. This is done using analytical cookies, which are designed to optimise the layout of the website. This data can also be used to provide more targeted information on the website and allow Aichi Sky Expo to further optimise the services it provides to you. Aichi Sky Expo also uses your computer’s IP address for the same purpose. An IP address is a number that is automatically assigned to your computer when you use the internet. It can be used to identify how the website is used and to enable analyses and reports to be generated. An IP address can be classed as personal data, in which case your IP address will be processed by us in accordance with this Privacy Statement.

Aichi Sky Expo and other websites

Aichi Sky Expo website contains a number of hyperlinks to other websites. Aichi Sky Expo cannot be held responsible for how such websites handle your data. Please read the privacy statement, if available, on any other websites you visit.

PERSONAL DATA WHICH WE COLLECT INDIRECTLY

Lastly, we may collect your personal data via social media (Facebook, Twitter, LinkedIn, etc.). This applies in particular when you use these social media via the Site by clicking on the social media icons for example.

If you do not want your personal data to be collected via social media when you click on dedicated icons, you must refer to the confidentiality/personal data/cookie policies of the social media concerned.

We may collect your personal data via partners or other trusted third-parties.

We make sure that these partners or other trusted third-parties communicate to us only the personal data that you have agreed to share with us for commercial prospection purposes.

In this context, the categories of personal data liable to be collected are as follows:

– Personal data concerning your identification (surname, first name, user name, nationality, date of birth, geographical location, etc.)
– Personal contact data (postal address, email address, telephone number, etc.)
– Data concerning your professional life (interests, preferences, company, position occupied, etc.)
– Economic and financial data (means of payment, etc.)

For what purposes are your data processed?

Your personal data are processed or are liable to be processed for the following purposes:

The contractual or precontractual relationship management and follow-up

– Negociations
– Processing of quotation
– Processing of orders
– Billing
– Delinquency management and dispute

Use, development and management of our customer/prospect databases

– Sending newsletters
– Commercial prospecting
– Processing requests to exercise your rights
– Managing contact requests
– The organization of contests

Improving our services and personalising our services for you

– Compiling statistics
– Conducting satisfaction surveys
– Managing subscriptions to newsletters / e-newsletters

Complying with legal obligations

Lawfulness of the processing

We process your personal data only when the processing envisaged can be justified on one of the following four (4) legal grounds:

Processing is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering into a contract

This is the case when we process your personal data for the following purposes: management of your orders, management of your quotation request, when you participate to a contest…

Processing is necessary to meet a legal obligation

Processing constitutes a legitimate interest for us

In cases in which we have a legitimate interest in processing your personal data, we take care not to act against your interests or in breach of your fundamental rights and freedoms.

In addition, we take care to guarantee you the possibility, at the time of the collection of your data and subsequently, of opposing the processing your personal data, justified by a legitimate interest, if the purposes of this processing concern commercial prospecting.

If you are an individual, we have a legitimate interest in processing your personal data when:

You are one of our customers or prospects and we wish to send you communications and carry out commercial prospecting for similar products or services that you have already purchased from us.

Legitimate interest: the exploitation, development and management of the customer/prospect database

You are one of our customers or prospects (for example, you have subscribed to our newsletter) and we wish to carry out internal analyses.

You make a contact request.

Legitimate interest: management of our customers/prospects’ requests.

If you are a professional, we have a legitimate interest in processing your personal data when:

You are one of our customers or prospects and we wish to send you communications and carry out commercial prospecting for any product or service and/or we wish to carry out internal analyses.

Legitimate interest: use of our commercial database.                              

You make a contact request.

Legitimate interest: management of our customers/prospects’ requests.

How long do we store your personal data?

We store your personal data for the time necessary for the operations for which they were collected, for the time required to meet legal obligations and/or, when we carry out commercial prospecting, for a maximum period of five years starting from the last effective contact with the prospect/customer, apart from exceptions justified by a particular context.

Is it compulsory to communicate your personal data?

The personal data which you must imperatively communicate to us are identified by asterisks in our data collection forms or identified as such.

If you choose not to communicate the abovementioned personal data to us, we will be unable to provide you the service you asked for (contact request, processing of a purchase order…).

What are your rights and how can you exercise them?

You have a right to access, correct and delete data concerning you, a right to limit the processing carried out on your data, a right to the portability of your data and the right to define general and specific guidelines defining the way in which you wish your rights to be exercised after your death.

You are expressly informed that you also have a right to oppose the processing of your personal data for legitimate reasons, and a right to oppose the use of these data for commercial prospecting purposes.

If you do not wish to receive information by email about new and existing products and services, you can unsubscribe at any time by clicking the unsubscribe link in the email.

To exercise your rights, please send an email to the following email address : aseinfo@aichisexpo.com or in writing to Aichi International Convention & Exhibition Center Co., Ltd, Marketing & Communication, 5-25-25, Sakae, Naka-ku, Nagoya-shi, Aichi, 460-0008, Japan, Marketing & Communication.

You may also lodge a complaint with a supervisory authority.

Who are the recipients of your personal data?

The recipients of your personal data are the departments concerned of the data controller.

Our partners are also liable to receive your personal data if you have agreed to this.

We are also liable to use trusted third parties such as IT service providers, who may then be recipients of your personal data.

Lastly, we may also have to share your data with subsidiaries of the GL events Group, either because you have agreed to this or because this is necessary to meet your request.

Security of your personal data

We ensure the security of your personal data by setting up reinforced data protection through the use of physical and logistic security means in accordance with the applicable regulations.

Modifications

Aichi Sky Expo reserves the right to modify this Privacy Statement. Please check this Privacy Statement regularly for any changes; these will always be in line with current legislation.